Why Your Real Estate Closing Fell Apart (And How to Prevent It Next Time)

If you’ve ever had a closing blow up at the last minute, you’re not alone. But the truth is, most deals don’t fall apart on closing day. They start cracking weeks before—because of poor planning, missed deadlines, and communication breakdowns.

In this post, real estate attorney Tiffany Webber shares exactly what to watch for (and fix early) so your closing doesn’t become another real estate horror story.

1. Start With the Basics: Track Your Deadlines

One of the fastest ways to lose money or delay a deal? Missing a deadline.
Keep a close eye on:

• Due diligence expiration

• Rate lock deadlines

• Settlement dates

• Wire transfer timelines

Agent tip: Use a shared calendar with your clients and set reminders for 7 days and 48 hours before each deadline.

2. Confirm, Don’t Assume

Closings often stall because people assume someone else handled it.
Avoid these common traps:

• Thinking the attorney already has the invoice for repairs

• Assuming the lender has sent the wire

• Believing your agent notified the attorney about a payoff or repair credit

Assign a communication lead. In most cases, that’s the agent. Clarity up front saves panic at the table.

3. Prevent Last-Minute Surprises

Here’s your pre-closing checklist as an agent:

• ✅ Title is clear

• ✅ Repairs are complete and receipts obtained

• ✅ HOA estoppels and transfer fees are paid

• ✅ Wire instructions are accurate and funds are confirmed

• ✅ Review the final settlement statement as soon as you receive it

You can’t fix what you discover too late.

4. Set Clear Client Expectations

Want fewer angry calls on closing day? Set better expectations.
Clients should know:

• When the deed will record

• That keys aren’t released until after recording

• That money can’t be disbursed until the transaction is legally closed

Pro tip: Create a one-page “What Happens on Closing Day” guide and send it out a few days before.

5. Be the Project Manager

Agents: Like it or not, you’re the quarterback.

• Make sure your client knows when and where to sign

• Confirm they bring ID and have wiring instructions

• Use tech tools to automate reminders

When you keep everything (and everyone) moving, you’ll have fewer fires to put out later.

Want Your Next Closing to Go Smoothly?

We help buyers, sellers, and agents close without the chaos.
If you’re closing a property in the Lake Norman area, send your contract to:
📩 [email protected]